Important Dates

Faculty Meetings, Committee Meetings, Promotion, Tenure, Leave, Emeriti Status, Reappointment, Merit, and Phased Retirement

August | September | October | November | December
January | February | March | April | May | June

August 3, 2009
Collect Leave Requests
Faculty submits Request for Leave to Chair ASAP. (Late requests are not accepted. Submit likely requests, even at the risk of later cancellation.)

August 7, 2009
Approved Leave Agreements Returned
Dean's Office should receive approved copies of Sabbatical Leave and Leave Without Pay Agreements for current academic year with approval for distribution to faculty members.

August 14, 2009
Non-Tenured Faculty List
1st Year: None
2nd Year: R.A. Collins, L. Curtis, B. Harris, L. Larson
3rd Year: None
3+ Year: A. Knackendoffel, B. Burenheide, A. Carlstrom, T. Frey,
J. Kim, C. Craft, J. Teagarden

Faculty Prepare Evaluation Materials
Prior to January 15 unclassified personnel submit description and documentation of activities and accomplishments for the period being evaluated. Teaching faculty could have the option of submitting Fall Semester student ratings later than the rest of their materials.

August 19, 2009
College of Education Back to School Picnic
For Faculty, Staff & Families, 6:00-8:00 p.m., Pottorf Hall, CiCo Park

August 25, 2009
College of Education Welcome Back Coffee
8:30 a.m., 21 Bluemont Hall
College of Education Safety Meeting: Responding to Student
Critical Incidences and Mental Health Concerns

10-11:30 a.m., 21 Bluemont Hall

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September 1, 2009
Tenure Schedule Distributed
Dean's Office distributes tenure schedule including years of experience on non-tenured faculty to each chair.

Reappointment Materials
Reappointment Candidates prepare materials- Sept./Oct.
Chairs should notify tenure track faculty if student ratings are to be included for reappointment (merit salary, tenure or promotion).

Promotion & Tenure Materials
Promotion and Tenure candidates prepare materials - Sept./Oct.
Department should notify tenure track faculty that student ratings are needed for reappointment.
**Note** Mid-probationary review shall take place during the third year of appointment: 3rd Year faculty: None

September 3, 2009
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


September 8, 2009
College of Education Executive Committee Meeting

September 15, 2009
Promotion & Tenure - Outside Reviewers for Promotion & Tenure
Chairs solicit letters from outside reviewers for Promition and Tenure.

September 17, 2009
Departmental Faculty Meetings

September 22, 2009
College of Education Faculty Assembly

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October 1, 2009
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


October 8, 2009
Reappointment Material for Review
Documents made available for review by department faculty. (Must be at least 14 days before faculty meet to discuss reappointment.)

Promotion & Tenure - Material for Review
Promotion & Tenure documents made available for review by department faculty. (Must be at least 14 days before faculty meet to discuss Promotion & Tenure.)

October 10, 2009
Notify Faculty to Submit Sabbatical Leave Requests
Chairs notify faculty members to submit formal application to department chair no later than Nov. 1 of the year preceding that for which leave is requested.

October 13, 2009
College of Education Executive Committee Meeting

October 22, 2009
Department Faculty Review Tenure & Promotion
Department faculty meet to discuss tenure and promotion (at least 14 days after documents made available to faculty) and submit recommendations and documents to Chair by October 30.

October 15, 2009
Departmental Faculty Meetings

October 27, 2009
College of Education Faculty Assembly

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November 1, 2009
Sabbatical Leave Requests Due
Requests for Academic Year 2010-2011 are due to department chairs no later than November 1.

Professorial Performance Award Materials
Professorial Performance Award Candidates prepare materials. Department chair should notify eligible full professors materials are due January 15.

November 3, 2009
Chair prepares Promotion & Tenure Recommendations
Chair recommendations due November 6.

November 5, 2009
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


November 6, 2009
Chair – Promotion & Tenure to Dean
Chair sends Promotion & Tenure recommendations and materials to the Dean AND chair's recommendations to the candidate.

November 10, 2009
College of Education Executive Committee Meeting

November 12, 2009
Promotion & Tenure Committee Meet
Committee meets to review candidates and to submit their findings to Dean before Thanksgiving break.

Dean to Promotion & Tenure Committee
Dean forwards Promotion & Tenure documents to College Promotion & Tenure Committee.

Reappointment Recommendations – Year 2
Chair forwards reappointment recommendations to the Dean and to the candidates for 2nd year faculty members - R. A. Collins, L. Curtis, B. Harris, L. Larson

November 16, 2009
Chairs Forward Sabbatical Leave Requests
Department chairs must forward faculty members' formal applications for sabbatical leave for the following year (FY 2010-2011) to the Dean.

November 19, 2009
Departmental Faculty Meetings

November 24, 2009
College of Education Faculty Assembly

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December 1, 2009
Promotion & Tenure Committee Recommendations
Promotion & Tenure Committee reports findings to Dean.

December 3, 2009 (if needed)
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


December 8, 2009 (if needed)
College of Education Executive Committee Meeting

December 10, 2009
Dean Notifies Candidate and Chair of Promotion & Tenure
Dean notifies candidate and department chair of College and Dean's Promotion & Tenure recommendations. (Candidates may withdraw within 7 days.)

December 15, 2009
Dean Forwards Sabbatical Leave Requests

Dean must forward faculty members' formal applications for sabbatical leave no later than December 15 of the year preceding that for which leave is requested (FY 2010-2011).

Notice of Non-Reappointment
Regular or probationary faculty/staff members, in their second year of service must be notified of non-reappointment by December 15.
2nd Year - R. A. Collins, L. Curtis, B. Harris, L. Larson
Regular or prbationary faculty/staff emmbers who have completed two years of service must be given one year notice of non-reappointment.

December 21, 2009
Dean Submits Promotion & Tenure Documents
Dean submits Promotion & tenure documents and recommendation to Dean's Council of those candidates who have not withdrawn.

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January 1, 2010
Dean's Council Reviews Promotion & Tenure
Dean's Council reviews Promotion & Tenure recommendations in December and January.

January 12, 2010
College of Education Executive Committee Meeting

January 15, 2010
Professorial Performance Award Materials Due to Department Chairs
Eligible full professors submit documentation to their department chair.

Faculty Submit Merit Materials

Final date for faculty to submit merit evaluation materials to Department Chairs. (Teaching faculty could have the option of submitting Fall student ratings later than the rest of their materials.)

Merit Evaluation by Chair Begins
Faculty should have submitted merit materials. Faculty Chairs are to begin the evaluation process. Note: Evaluations are to be completed by February 1.

January 16, 2010
Merit Evaluation (January 16 to March 13)
Between January 16 and March 13 department chairs complete evaluations for unclassified personnel (February 1), Heads share evaluations with unclassified personnel (February 1 –20), Heads forward materials and salary recommendations to Dean (March 1), Dean forwards materials and recommendations to the Provost (March 13).

January 21, 2010
Departmental Faculty Meetings

January 26, 2010

College of Education Faculty Assembly

January 30, 2010
Merit Evaluation by Chair Completed
Chairs are to have completed merit evaluations by February 2 and be ready to start meeting with unclassified personnel to discuss their evaluations. Note: Meetings with unclassified personnel should be completed by February 20.

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February 1, 2010
Promotion & Tenure: Dean's Council Recommendations
Deans notify candidate and department head/chair of the Dean's Council recommendation. Dean's Council provides written report to candidate, department head/chair and dean if finding differs from that of the college. Dean's Council sends recommendations to the Provost. Candidates not recommended by the Dean's Council have fourteen days to appeal to the Provost.

Chairs Share Merit Evaluations with Faculty

Chairs share merit evaluations and salary recommendations with faculty February 1–20. Note: Chairs are to forward materials and salary recommendations to the Dean by March 1.

February 4, 2010
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


February 9, 2010
College of Education Executive Committee Meeting

February 14, 2010
Reappointment Decisions
Chair makes a reappointment recommendation to the Dean for the 1st year faculty members - None.

February 19, 2010

Chairs Recommend Emeriti Status
Department chairs recommend faculty for emeritus status to Dean.

February 18, 2010
Departmental Faculty Meetings

February 23, 2010
College of Education Faculty Assembly

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March 1, 2010
Notice of Non-Reappointment
Regular or probationary faculty/staff members, in their first year of service must be notified of non-reappointment not later than March 1. 1st Year - None.

Professorial Performance Award Nominations to Dean
Department chairs submit Professorial Performance Award nominations to Dean.

March 4, 2010
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


March 9, 2010
College of Education Executive Committee Meeting

March 10, 2010
Provost Notifies Candidates of Promotion & Tenure Decisions

Provost informs candidates of Promotion & Tenure decisions.

Phased Retirement Requests
Dean must forward faculty/staff requests to Provost by March 10 for FY 2010-2011.

Emeriti Requests to Provost
Deans forward emeriti recommendations to Provost.

March 12, 2010
Evaluation Materials to Provost
Deans forward evaluation materials to the Provost.

Professorial Performance Award Requests to Provost
Deans forward their recommendations for the Professorial Performance Award to the Provost along with the candidates' materials.

March 15, 2010
Notice of Reappointment
Department chair forwards recommendation of reappointment for faculty with 2+ years to Dean and candidate.
2+ years - A. Knackendoffel, B. Burenheide, A. Carlstrom, T. Frey,
J. Kim, C. Craft, J. Teagarden

March 18, 2010
Departmental Faculty Meetings

March 23, 2010
College of Education Faculty Assembly

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April 1, 2010
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


April 12, 2010
Provost Returns Evaluations to Deans
Provost and Vice Presidents return evaluation comments and evaluations to the Deans and Unit Heads.

Provost Approves or Denies Professorial Awards
Provost approves or denies the award and returns the candidates' materials to the Deans.

April 13, 2010
College of Education Executive Committee Meeting

April 15, 2010

Departmental Faculty Meetings

April 27, 2010
College of Education Faculty Assembly

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May 1, 2010
Promotion & Tenure Final Decisions from President
Faculty and associated units are notified of the final Promotion & Tenure decisions made by the President.

May 6, 2010
College of Education Academic Affairs Committee Meeting
College of Education Faculty Affairs Committee Meeting
College of Education Student Affairs Committee Meeting
Diversity for Community Committee Meeting


May 10, 2010 (if needed)
College of Education Executive Committee Meeting

May 15, 2010
Dean's Notice of Reappointment
Dean notifies department chair and candidate of reappointment recommendation. 2+ years - A. Knackendoffel, B. Burenheide, A. Carlstrom, T. Frey, J. Kim, C. Craft, J. Teagarden

Budget Allocations
Final budget allocations are made to the units.

May 20, 2010
Departmental Faculty Meetings

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June 1, 2010
Annual Merit Increases
Recommendations for salary increases and market and equity adjustments are due in Provost's and/or Vice Presidents' Offices.

Annual Budget Developments
Units report finalized annual salaries, promotions, and tenure decisons to the Budget Office.

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photo of a college meeting

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